Brain Payroll

Ensuring data security and access control

Maintaining data security and strict access control is crucial for safeguarding sensitive employee information and ensuring compliance. Brain Payroll provides comprehensive access permissions to ensure your data is secure:

• Restrict visibility by assigning roles and permission sets.
• Assign multiple permission sets to a user for tailored access.
• Configurable permission sets to fit your organisational needs.

GDPR compliance

Ensuring GDPR compliance is vital for protecting personal data and maintaining trust. Brain Payroll includes robust features to safeguard your data:

• Email data to a secured mailbox that is automatically monitored, encrypted, protected, and self-destroyed after processing.
• Utilise advanced data masking and data leasing features to prevent data leakage.
• Password-protect documents and set them to auto-destroy after a specified period.
• View logs for masked data views to ensure transparency.
• Archive company and employee data securely.

These features help you stay compliant with GDPR regulations and protect sensitive information effectively.

Employee self-service portal

Empower your employees with convenient access to their personal information through the versatile employee self-service portal on multiple devices, which enables employees to:

• Securely access payslips, pension communication letters, P45s, and P60s from any device.
• Easily apply for leave and check leave balances.
• View payroll updates.

Dynamic interactive dashboard for streamlined payroll processing

Experience effortless payroll management with Brain Payroll’s interactive dashboard, designed to provide comprehensive information at a glance.

• Monitor the payroll process in real time with our live dashboard.
• Access data instantly and dynamically.
• Gain insights with dynamic displays of critical information for informed decision-making.

Automate statutory calculations for effortless payroll management

Experience seamless payroll processing with Brain Payroll’s Statutory Automation feature, effortlessly handling tax, NI, student loan deductions, AEO (Attachment Earning Order), holiday pay, and statutory pay calculations.

• Automatically calculate Tax, NI, Student Loan Deductions, AEO, Holiday and Statutory pay.
• Supports SSP, SMP, SAP, SPP & ShPP calculations.

Easily manage all AEO deductions:

• Supports all types of attachment orders seamlessly.
• Assign unlimited attachment orders to employees.
• Automatically deduct payments based on order priority.
• Generate AEO BACS efficiently.
• Customise and add unlimited blocks for Shared Parenting Leave.

Holiday pay calculations:

• Accumulate holiday hours and days automatically.
• Maintain a holiday pay ledger for each employee to track usage.
• Receive alerts if holiday payments exceed accrued amounts.

Auto pension enrolement

Streamline your pension enrolment process with Brain Payroll’s Automated Enrolment feature, saving time and resources previously spent on manual entries.

• Supports Smart Pension, NEST, Pension Now, and People’s Pension.
• Instantly set up pension schemes.
• Automatically assess and enrol employees.
• Automatically calculate and send pension contributions to multiple schemes.
• Send pension communication letters in bulk.
• CSV file upload options.
• Import bulk enrolments seamlessly.
• Submit pension contributions online.

Smart alert feature

Stay informed throughout your payroll processing journey with Brain Payroll’s Smart Alert feature, offering timely alerts and warnings at every stage.

• Receive alerts for National Minimum Wage (NMW) and Pay Variance.
• Easily resolve or delegate alerts to another user.
• Download alerts in PDF format for convenient reference.

Real-time HMRC reporting made easy

Ensure 100% compliance with Brain Payroll’s seamless real-time reporting to HMRC, eliminating stress and ensuring accuracy:

• Automatically send FPS, EPS, Corrective FPS, and EYU submissions in bulk across multiple companies.
• Access essential documents like P30 Employer’s payslip and P32 Employer payment record.
• Support for Employment Allowance Claims and small Employer’s Relief.
• Monitor HMRC submissions monthly and quarterly with ease.
• Stay updated with NIC rates and adjustments directly integrated into Brain Payroll.
• Easily manage director appointments and NIC calculation methods.
• Support for a wide range of BACS file formats compatible with banking software.

Streamlined reporting solutions

Empower your business with Brain Payroll’s flexible and customised reporting capabilities, designed to streamline and automate your reporting tasks.

• Schedule and automate report delivery via email, upload, or export.
• Customise reports to suit your specific needs.
• Download reports for any accounting year in PDF or Excel format.
• Easily export records, including company, employee, and customised reports.

Efficient bulk payroll processing engine

Simplify payroll management for companies handling multiple payrolls with Brain Payroll’s robust bulk processing engine. Minimise time spent shuffling between accounts and maximise efficiency.

• Process 1 million payroll records in seconds.
• Process payroll for multiple companies in a single click.
• Update details for companies and employees in bulk.
• Access a single screen for payroll processing, including timesheets, pay slips, BACS, pensions, and RTI submissions.

Effortless payroll grouping

Simplify payroll management across multiple companies with Brain Payroll’s Payroll Grouping feature. Organise payrolls based on frequency and process them efficiently with just a few clicks.

• Maintain confidentiality by restricting access to payroll data within designated groups.
• Create and manage multiple payroll groups, assigning users as needed.
• Ensure the security of confidential payroll information.