Whether you're considering adopting a cloud-based payroll system or contemplating the replacement of your current solution, our team is here to provide the assistance you require.
As part of our experienced and dedicated people services consultancy, we offer an independent payroll selection service that matches your requirements to a range of software solutions suited to your needs.
Our consultancy services empower clients to leverage our expertise in simplifying the payroll solution selection process, ensuring you avoid the typical pitfalls and mistakes frequently encountered when selecting a new payroll solution. We aim to secure a system that aligns with your specific business requirements.
Our additional services include payroll process review and improvements, system implementation and training, enablement, ongoing support, and system integration services. These services are designed to enable you to streamline your software deployment, enhance system performance, and ensure a more seamless and productive experience for your organisation.
Payroll System Selection Checklist
When reviewing cloud-based payroll solutions, it's crucial to consider several important criteria to ensure you select the best fit for your organisation's needs. Here are some key factors to consider:
- Vendor reputation: Research the reputation and track record of the cloud payroll solution provider, including customer reviews and references, to gauge user satisfaction, identify common issues, and understand real-world experiences.
- Scalability: The solution should be able to grow with your organisation. Ensure it can accommodate an increasing number of employees, complex payroll structures, and additional functionalities as your business grows.
- Cost transparency: Consider the total cost of ownership, including subscription fees, setup costs, ongoing maintenance, and potential customisation expenses. Compare costs across different providers.
- Service Level Agreements (SLAs): Review the SLAs to understand uptime guarantees, response times for support, and maintenance schedules.
- Support and training: Assess the level of customer support provided and the availability of training resources to help users get the most out of the system.
- Compliance: Verify that the system is compliant with all relevant tax laws, labour regulations, and industry-specific requirements in the regions where you operate. Enquire about the provider's process for keeping the system up to date with changes in tax laws and compliance requirements.
- Data migration: Assess the ease of migrating existing payroll data into the new system to minimise disruption during the transition.
- Data security: Assess the provider's data security measures, including encryption, access controls, and data backup protocols, to safeguard sensitive employee information.
- Ease of use and customisation: A user-friendly interface and intuitive navigation are essential for efficient payroll processing. Training and onboarding should be straightforward for your team. Determine whether the system can be customised to suit your unique payroll needs and workflows.
- Reporting and analytics: Evaluate the system's reporting capabilities and its ability to provide valuable insights from payroll data, which is beneficial for decision-making and compliance reporting.
- Integration: Assess the system's compatibility with your organisation's other HR and accounting software to facilitate seamless data exchange.
- Mobile accessibility: In today's mobile-centric work environment, having mobile access to the payroll system allows for flexibility and accessibility on the go and supports employee self-service.
By carefully evaluating these criteria, you can make an informed decision when choosing a cloud-based payroll solution that aligns with your organisation's unique requirements and sets the foundation for efficient and compliant payroll management.
A comprehensive service
Collaborating closely with your team, we embark on a comprehensive scoping process to determine your organisation's objectives for the new system. This involves identifying the necessary analytics and key performance indicators (KPIs).
Our philosophy underscores early engagement with stakeholders and users throughout the review and selection process. This approach ensures alignment between your specific needs and the broader business objectives, enabling users to grasp how the new system supports these goals. This proactive engagement is a critical step in successfully adopting and integrating the new payroll system within your organisation.
Once we have a clear and well-documented understanding of your requirements, we will collaborate closely to develop a comprehensive business case for your payroll system implementation.
Benefit from partnering with us
Benefit from our years of experience in helping hundreds of international mid-range organisations through the successful selection and implementation of their system:
- Expertise and industry knowledge: Leverage our extensive understanding of the payroll industry. We stay well-informed of the latest trends, emerging technologies, and industry best practices, empowering you to make well-informed decisions.
- Customised solutions: We will assess your organisation's specific needs, considering factors like size, industry, compliance requirements, and growth plans. This tailored approach helps identify payroll solutions perfectly aligned with your unique requirements.
- Time and cost savings: Our streamlined selection process saves you valuable time and resources. Leveraging our extensive experience, we efficiently narrow down your options, minimising the risk of investing in a system that doesn't meet your requirements.
- Vendor evaluation: We will evaluate payroll system vendors and guide you in selecting reputable and dependable providers. Moreover, we can negotiate contracts and pricing on your behalf, potentially resulting in cost savings.
- Objective assessment: Our commitment to an impartial perspective ensures we prioritise your best interests. We assist you in avoiding vendor-driven sales pitches, facilitating decisions based on your organisation's needs.
- Implementation planning: We offer support in creating an implementation plan that ensures a smooth transition to the new system. This encompasses defining project scope, establishing timelines, and determining resource requirements.
Start your journey now
To learn more about our Payroll Solution consulting services and discuss your potential requirements, please reach out to us at +44(0)1908 030360 or info@tugelapeople.com. Alternatively, complete the ‘Get in touch’ form, and a member of our team will be in contact with you.