Brain Payroll is the revolutionary solution reshaping the UK payroll industry. Built on a foundation of high-performance computing, Brain Payroll delivers one of the most adaptable and advanced payroll engines available today. With over 30 million employees in the UK, the need for innovative payroll technology is critical, and Brain Payroll is now used to deliver more than 2 million payslips to UK workers.
Launched in 2017 and initially designed for Payroll Bureau environments, Brain Payroll was crafted to handle the most complex and varied payroll needs with unmatched speed, accuracy, and efficiency. Recognising that not all payroll software meets the same high standards, Brain Payroll excels in the details that matter most in payroll management.
Now catering to the intricate payroll processing needs of mid to large-sized organisations, Brain Payroll offers a versatile solution. If you're tired of manual calculations, cumbersome workarounds, or outdated spreadsheets, Brain Payroll is here to streamline your operations. Discover its exceptional features and benefits and witness the transformation it can bring to your payroll management.
Key Benefits of Brain Payroll
Brain Payroll offers a seamless, fast, and secure payroll solutions, designed to boost productivity and grow your business. This intuitive cloud-based platform is accessible on any device and offers the following advantages:
- Automated payroll processing that streamlines payroll by automatically calculating salaries, bonuses, taxes, and deductions, allowing scheduled payroll runs, reducing manual calculations, and minimising errors.
- Timely and consistent salary payments through the automatic scheduling of payroll runs.
- Reduced administrative costs: Lowers costs associated with manual payroll management, in-house payroll resources and compliance issues.
- Customisable and user-friendly solution that can be tailored to specific business needs, featuring an intuitive interface that simplifies payroll management and reduces the learning curve for users.
- Adaptable to growth and easily scales to the changing needs of a growing organization, handling increasing numbers of employees and complex payroll scenarios.
- Fully compliant with GDPR regulations and recognised by HMRC, safeguarding your business against potential legal issues.
- Guaranteed HMRC compliance with auto-applied regulatory change and detailed records and logs for easy audit trails and verification.
- Enhanced security with data encryption and role-based access controls to protect sensitive payroll information and ensure only authorised personnel can access or modify it.
- Comprehensive reporting and analytics with detailed payroll reports, including earnings, deductions, tax summaries, and compliance reports, along with analytical tools to gain insights into payroll trends and costs.
- Interactive employee self-service portal, accessible from multiple devices, enabling employees to access and update pertinent information and documents, including payslips and leave requests.
- Seamless Integration with other systems, such as HRIS, ERP, and Time and Attendance, for a cohesive workflow.
- Comprehensive implementation and ongoing support are provided according to business requirements, including managed services, bureau, and outsourced options.
Ensuring Data Security and Access Control
Maintaining data security and strict access control is crucial for safeguarding sensitive employee information and ensuring compliance. Brain Payroll provides comprehensive access permissions to ensure your data is secure:
- Restrict visibility by assigning roles and permission sets.
- Assign multiple permission sets to a user for tailored access.
- Configurable permission sets to fit your organisational needs.
GDPR Compliance
Ensuring GDPR compliance is vital for protecting personal data and maintaining trust. Brain Payroll includes robust features to safeguard your data:
- Email data to a secured mailbox that is automatically monitored, encrypted, protected, and self-destroyed after processing.
- Utilise advanced data masking and data leasing features to prevent data leakage.
- Password-protect documents and set them to auto-destroy after a specified period.
- View logs for masked data views to ensure transparency.
- Archive company and employee data securely.
These features help you stay compliant with GDPR regulations and protect sensitive information effectively.
Employee Self-Service Portal
Empower your employees with convenient access to their personal information through the versatile employee self-service portal on multiple devices, which enables employees to:
- Securely access payslips, pension communication letters, P45s, and P60s from any device.
- Easily apply for leave and check leave balances.
- View payroll updates.
Dynamic Interactive Dashboard for Streamlined Payroll Processing
Experience effortless payroll management with Brain Payroll's interactive dashboard, designed to provide comprehensive information at a glance.
- Monitor the payroll process in real time with our live dashboard.
- Access data instantly and dynamically.
- Gain insights with dynamic displays of critical information for informed decision-making.
Automate Statutory Calculations for effortless payroll management
Experience seamless payroll processing with Brain Payroll's Statutory Automation feature, effortlessly handling tax, NI, student loan deductions, AEO (Attachment Earning Order), holiday pay, and statutory pay calculations.
- Automatically calculate Tax, NI, Student Loan Deductions, AEO, Holiday and Statutory pay.
- Supports SSP, SMP, SAP, SPP & ShPP calculations.
- Easily manage all AEO Deductions:
- Supports all types of attachment orders seamlessly.
- Assign unlimited attachment orders to employees.
- Automatically deduct payments based on order priority.
- Generate AEO BACS efficiently.
- Customise and add unlimited blocks for Shared Parenting Leave.
- Holiday pay calculations:
- Accumulate holiday hours and days automatically.
- Maintain a holiday pay ledger for each employee to track usage.
- Receive alerts if holiday payments exceed accrued amounts.
Auto Pension Enrolment
Streamline your pension enrolment process with Brain Payroll’s Automated Enrolment feature, saving time and resources previously spent on manual entries.
- Supports Smart Pension, NEST, Pension Now, and People’s Pension.
- Instantly set up pension schemes.
- Automatically assess and enrol employees.
- Automatically calculate and send pension contributions to multiple schemes.
- Send pension communication letters in bulk.
- CSV file upload options.
- Import bulk enrolments seamlessly.
- Submit pension contributions online.
Smart Alert Feature
Stay informed throughout your payroll processing journey with Brain Payroll’s Smart Alert feature, offering timely alerts and warnings at every stage.
- Receive alerts for National Minimum Wage (NMW) and Pay Variance.
- Easily resolve or delegate alerts to another user.
- Download alerts in PDF format for convenient reference.
Real-Time HMRC Reporting Made Easy
Ensure 100% compliance with Brain Payroll’s seamless real-time reporting to HMRC, eliminating stress and ensuring accuracy:
- Automatically send FPS, EPS, Corrective FPS, and EYU submissions in bulk across multiple companies.
- Access essential documents like P30 Employer’s payslip and P32 Employer payment record.
- Support for Employment Allowance Claims and small Employer’s Relief.
- Monitor HMRC submissions monthly and quarterly with ease.
- Stay updated with NIC rates and adjustments directly integrated into Brain Payroll.
- Easily manage director appointments and NIC calculation methods.
- Support for a wide range of BACS file formats compatible with banking software.
Streamlined Reporting Solutions
Empower your business with Brain Payroll's flexible and customised reporting capabilities, designed to streamline and automate your reporting tasks.
- Schedule and automate report delivery via email, upload, or export.
- Customise reports to suit your specific needs.
- Download reports for any accounting year in PDF or Excel format.
- Easily export records, including company, employee, and customised reports.
Efficient Bulk Payroll Processing Engine
Simplify payroll management for companies handling multiple payrolls with Brain Payroll's robust bulk processing engine. Minimise time spent shuffling between accounts and maximise efficiency.
- Process 1 million payroll records in seconds.
- Process payroll for multiple companies in a single click.
- Update details for companies and employees in bulk.
- Access a single screen for payroll processing, including timesheets, pay slips, BACS, pensions, and RTI submissions.
Effortless Payroll Grouping
Simplify payroll management across multiple companies with Brain Payroll's Payroll Grouping feature. Organise payrolls based on frequency and process them efficiently with just a few clicks.
- Maintain confidentiality by restricting access to payroll data within designated groups.
- Create and manage multiple payroll groups, assigning users as needed.
- Ensure the security of confidential payroll information.
Find out more
To learn more about Brain Payroll and discuss your requirements, please reach out on +44(0)1908 030360 or info@tugelapeople.com. Or, complete the ‘Get in touch’ form, and a member of our team will contact with you.
End-to-End Payroll Services
At Tugela People, we have been consulting on and implementing HR and Payroll systems for over 12 years, solving a range of problems for HR and payroll professionals, and as a certified Brain payroll partner, we can bring the power of brain payroll to your organisation.
Tugela People offers a comprehensive range of services designed to fully understand and meet all your payroll requirements. These services include:
- Payroll consultancy
- System implementation, including project management
- Integration with other systems
- Managed Services: technical administration support for system management, upgrades and configurations.
- Payroll Bureau and a fully Outsourced Payroll service.